A breakdown of the Day Overview
The Day Overview is your daily report on your money flow. For any business day, it shows what you sold, how customers paid, and where any differences came from. You can see it on the Tebi App, in the Back Office, and as a print out (from the Tebi App).
This article walks through each section in the order it appears on the report.
Before you read the report
Business day, not clock day. Your report has a configured start and end of day (e.g. 06:00-06:00). For example, a sale closed at 02:30am on June 4th belongs to the business day of June 3rd.
Today's sales vs. money received today. These aren't always the same. A payment can be:
Today's sale — the sale was opened and closed today.
Of which previous payment — money collected before today for a sale on an earlier day (e.g. a customer paying the final part of last week's sale).
Not related to today’s sales — money collected today for a sale that hasn't happened yet (e.g. a gift card purchased, a payment for an open sale, or a prepayment for a future reservation).
The report keeps these separate so you can see exactly which money belongs to today's sales.
Summary
The Summary is your top-of-page check.
Total revenue and tips of today — Today’s sales: everything you sold plus tips and gratuities. This is the total money expected for the day.
Total other income — Income that isn't from a sale. Examples: a no-show fee retained from a reservation prepayment, or an expired gift card balance. Only shown when there's something to report.
Total payments collected for today — Total payments collected related to today’s sales (revenue, tips and gratuities) plus total other income.
Sales difference — The reconciliation gap between expected and collected. Coloured green when positive, red when negative, neutral when zero.
When the difference isn't zero, drill-down rows appear for Card difference and Cash difference — click them to investigate.
Sales
What you earned on sales closed today.
Revenue
Net / Tax / Gross Amount: sales before tax, the tax collected, and the total.
Sales Count: number of sales closed today.
ATV (Average Transaction Value): Gross ÷ Sales Count.
Tax Breakdown: net / tax / gross per tax rate (e.g. VAT 21%, VAT 9%).
Revenue per Category: net / tax / gross per reporting category (e.g. Food, Drinks, Retail, etc.).
Tips
Money customers added on top of the bill.
Tips: money collected in tips (customer-initiated at checkout).
Gratuities: money collected from gratuities (configured service charges that are auto-applied to sales)
Total payments expected today
Revenue + Tips. The amount of money you should have collected today against today's sales — the figure the next section reconciles against.
Payments collected
The money actually collected today against today's sales, broken down by payment method.
Card payments
Card payments are registered from two sides, and both should match:
Tebi side — all sales closed on the Tebi App (POS) with the card payment method.
Adyen side — all payments received on the Adyen terminals.
The fields:
Total Tebi / Total Adyen: card amount registered per side.
Total Tebi Refund / Adyen Refund: refunds per side.
Total Payments Count: number of card payments today.
Difference: Adyen − Tebi. Ideally zero. A non-zero number means the POS and the terminal amounts are different — for example, a terminal went offline, a payment timed out, or a refund was done on the terminal but not in the POS. Or a manual payment was done on the terminal but not closed as a manual payment on the POS, or vice versa: a sale was closed as a manual payment on the POS but the manual payment was not received on the terminal.
Payments not related to today's sales: payments received today that are not a part of today’s sales, such as a card payment for a sale that is still open or gift cards purchased with card payment.
Payments received in the past: a payment received in the past that contribute to today’s sales. E.g. a payment for a sale that was closed today but was partially paid on a previous day.
Total card payments for today's sales: the total card payments collected against today's sales.
Terminal breakdown. If you have multiple terminals, each has its own row showing Tebi vs Adyen amounts, refunds per side, and Tebi/Adyen Manual — payments on manual sales created outside the normal POS flow.
If you do not use Adyen but another external payment provider, the payments in Tebi should match the manual payment.
Cash payments
Tracks physical cash moving in and out of the cashdrawer. The expected balance is calculated as:
Cash Start of Day + Cash from Sales − Cash Expenses + Cash Deposit − Tips from Cash Drawer = Cash Expected Balance
The fields:
Cash Start of Day: opening float, carried over from yesterday.
Cash Payments: cash received today on sales opened today.
Cash Refund: cash paid back on refunded sales. Always a negative amount.
Cash Expenses: cash paid out of the drawer for purchases.
Cash Deposits: cash taken out of the drawer to be banked.
Tips from Cash Drawer: tips paid out in cash out of the drawer to staff.
Expected Cash Amount at End of Day: expected cash count.
Cash End Amount: what it actually contained after counting.
Difference: the variance. Positive = overage, negative = shortage.
Not Related to Today’s Sales: a cash payment for a sale that is not closed today.
Previous Payments Used: cash payments received on previous days for sales that are closed today
Total Cash Payments for Today’s Sales: The total amount taken in cash related to today’s sales.
If Expected Balance and End Amount disagree there's likely a miscount, an unrecorded movement, or a till problem worth investigating before closing.
Online payments
Online payments made for today’s sales.
The fields:
QR Ordering & Takeaway: the money received today from QR Table ordering and Takeaway.
QR Payments: the money received today from sales in store that were paid via QR.
Payments not related to today's sales: Online payments not related to today’s sales such as payments for open orders or gift cards sold.
Total for today's sales: Total online payments for today’s sales.
Other payment types
Reservation prepayments, gift cards, and invoiced sales for today's sales.
The fields:
Reservation prepayments: Prepayments applied to today's sales.
Gift cards redeemed: Gift card balances spent today.
Sales closed on invoice: Sales charged to a customer account with the Invoice payment method.
Externally paid: Sales marked as paid outside Tebi.
Bad debt: Sales no longer expected to be paid.
Total other payments for today's sales: The sum of the payment types above.
Total payments collected for today's sales
The sum of card and cash payments and other payments types collected today against today's sales. This should match Total payments expected today from the Sales section.
Other payments received today
Money that came in today but isn't part of today's revenue — either it's for a sale on another day, or it's not a sale at all. Each section will show how it’s been paid for, like with card, cash or online payment.
Gift Card Sales: total value of gift cards purchased today.
Reservation Prepayments: Prepayments received today for future sales.
Partial Payments For Open Sales: money received today for sales that aren’t closed yet (and therefore not revenue/sales of today).
Invoices Paid: money received for an invoice on customer account closed on a previous days.
Total other payments received today = the sum of the lines above.
Discounts
Money discounted on today's sales.
Total Discount Amount: across all discounts today.
Discount Breakdown: one row per discount reason (e.g. Breakage, Staff, Promo, Happy Hour, Friends&Family, etc.).