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Bewirtungsbeleg

Settings, features, and requirements specific to German venues — including fiscalization receipts and accounting exports.

Bewirtungsbeleg

German tax law requires a specific receipt format — called a Bewirtungsbeleg (hospitality expense receipt) — whenever a business meal is claimed as a tax deduction. From Release 1.71, Tebi can generate this receipt directly from the POS terminal.

What is a Bewirtungsbeleg?

A Bewirtungsbeleg is a document used to record business meals for tax purposes in Germany. It must contain specific information to be accepted by the German tax authority (Finanzamt), including:

  • Date and location of the meal

  • Names and professional roles of all attendees

  • Business purpose of the meal

  • Total amount including VAT

  • Venue name and address

Without a valid Bewirtungsbeleg, the expense cannot be deducted.

How to generate a Bewirtungsbeleg

  1. Complete the sale as normal on the POS.

  2. In the Sales list, tap the three dots next to the sale, then tap Print Bewirtungsbeleg.

The receipt prints from your connected receipt printer in the required format.

Note: The Bewirtungsbeleg is a supplement to the standard fiscal receipt — both documents print when you request a Bewirtungsbeleg. The date, venue name, and total amount are filled in automatically from the completed sale.

DATEV export

Available from Release 1.71

For venues based in Germany, a DATEV-format bookkeeping export is available. DATEV is the standard used by German accounting software (e.g. DATEV Unternehmen Online, Lexware, ADDISON). The file can be imported directly without manual reformatting.

For general information about bookkeeping exports, see Bookkeeping Export & Mapping.

Setting up DATEV account mappings

Before exporting in DATEV format, make sure your account mappings are configured. DATEV exports include ledger account codes and tax type identifiers — incorrect mappings will cause errors on import.

  1. Go to Back Office > Accounting > Bookkeeping Export > Bookkeeping Export Mapping.

  2. From the dropdown, select SKR03 or SKR04 (the German standard charts of accounts).

  3. The accounts will be populated automatically.

  4. Click Save.

Downloading a DATEV export

  1. Go to Back Office > Accounting > Bookkeeping Export.

  2. Set the start and end date for the period.

  3. In the Format dropdown, select DATEV.

  4. Click Download.

The file downloads in DATEV-compatible format, ready to import into your accounting software.

Importing into DATEV software

The exported file can be imported into DATEV-compatible software using the standard import flow. Consult your accounting software's documentation for the exact import steps, as these vary by product.

Need help?

If you have any questions about Germany-specific settings, contact our support team.

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