Tebi's inventory feature lets you track stock levels for the products that matter most to your business — so you always know what's available, can stop selling items when they run out, and start building a clearer picture of your costs.
What can I do with inventory?
Track stock levels for individual products in real time
Deduct stock automatically when items are added to a sale, and restore it if they're removed
Stop selling automatically when a product reaches zero, so you never oversell
Set a purchase price per product to calculate your margin
Update stock counts to account for new deliveries, waste, or a manual stocktake
View an inventory overview of all tracked products and their current stock levels
Run a daily stock report to see inventory and costs for a selected time period
What is it good for?
Inventory works best for products where you have a limited or known quantity on hand. You don't need to track everything — just the items where running out matters. Good examples include:
Daily specials — you've prepped a set number of portions and want to stop selling once they're gone
Premium cuts — you have a limited supply of steak or fresh fish for the evening
Fresh or seasonal products — items you only stock in small quantities each day
Limited bottles or products — a wine or dish you only have a few of
Current limitations
Inventory in Tebi is actively being developed. Here's what to keep in mind today:
Whole units only — stock is tracked per full product. Partial units (e.g. a glass deducted from a bottle) aren't supported yet
Primarily app-based — inventory management is mainly handled through the Tebi app. Back Office support is limited to bulk uploading stock counts
What's coming
We're investing heavily in inventory and cost management. On the roadmap:
Partial units — track products sold by the glass, slice, or portion
Recipe management — tie ingredients to products so stock is deducted at the ingredient level when a dish is sold.
Cost and waste insights — understand your cost of goods, track waste, and see how it affects your margins
How to setup inventory
Inventory management in Tebi helps you track stock levels across your products, so you always know what's available and what to reorder.
By enabling inventory, you can set opening stock quantities, see when items run low, and automatically stop selling products that have run out — reducing waste, preventing oversells, and giving you a clearer picture of your costs.
Enable inventory tracking for a product
In the Tebi App, open Products and find the product you want to turn inventory tracking on. Tap the product to edit it.
Scroll down and enable ‘Track inventory’.
Click on Adjust and then add the current inventory count.
For all new products created, continue selling when out of stock will be off as default. When the product is out of stock, the product tile in the sales grid will be disabled, to prevent the product being added to an order.
Show inventory in the sales screen will be on as default. This allows you to see how many items are in stock during a sale.
Quickly enable inventory tracking in the sales grid
In the Tebi App, create a new sale.
Make sure that the product is added to the sales grid by long pressing on a grey tile > click the plus button > add new product > search for the product that you want to add. Select done in the top right corner.
Long press on the product tile > start tracking product inventory > adjust inventory.
Add the number of products that you have in stock to update the stock.
If you have the setting ‘Show inventory levels in sales screen’ enabled, you will be able to see the current stock count in the sales screen.
When a product is added to a sale, the stock count will be deducted.
How to disable inventory tracking
In the Tebi App, open Products and find the product you want to disable inventory tracking for. Tap the product to edit it.
Scroll down to the inventory section. Select disable inventory tracking. If you disable inventory, the stock count will be reset.
How to update stock
Keep your stock counts accurate by updating inventory whenever you receive new stock, remove items due to waste, or complete a stocktake.
Staying on top of your stock levels means Tebi can give you reliable insights into what you have on hand — and stop selling items before they run out.
Update your stock count
You can update your stock count for a product that you track inventory for in three areas.
Products page: Go to the product section > Select the product that you want to adjust inventory for > Scroll down to the inventory section > Adjust inventory.
Inventory overview: Go to the products page > Tap the three dots in the top right corner > Select inventory > Select the product that you want to adjust.
In the sales screen: Open a new sale > Long press the product that you want to adjust inventory for > Select adjust inventory.
Add inventory: If new stock has arrived, add the new stock to your existing inventory count.
Remove inventory: If stock has been wasted, ****add the number of products that you want to remove from the stock.
Count inventory: If you are doing a stocktake, and want to override the stock count, add the new count of products that are in stock. ****
(Later we will split this into two sections, adjust inventory on the fly and update your inventory in bulk)
See an overview of the inventory
The inventory overview gives you a single view of all products with inventory enabled, showing their current stock levels at a glance.
This makes it easy to spot low or out-of-stock items quickly, so you can take action before it affects your service.
View the inventory overview
In the Tebi App, go to Products > Click the three dots in the top right > Inventory.
Here you can see an overview of all products that are in stock. Stock is deducted when products are submitted to a sale.
Clicking the three dots on the product allows you to quickly adjust the inventory, mark the product as out of stock, or disable the inventory tracking for the product.
Inventory FAQs
Can I deduct a glass from a bottle of wine? Not yet, in Tebi inventory you can only count a full product not a partial product. We are working on partial units coming soon.
Can I keep track of the ingredients that I purchase? Not yet, but we are working on recipe management so that you can build a recipe for the product that you sell, and track the ingredients.
When is the stock deducted from inventory? When an item is added to a sale, stock is deducted from inventory. If the item is removed from a sale, the stock is then increased. If this item was wasted, make sure to adjust the inventory and remove the stock to account for waste.
How do I add the purchase price for the product? In the product, there is a field to add the purchase price. This allows you to calculate the margin on the product that you sell.
What insights can I get from using inventory? Currently, the insights and reporting for inventory is limited. You can see how many products were sold, how many are in stock. The daily stock report shows you an overview of your inventory and costs for the time period selected.
How can I do a stock take? We are working on allowing you to do a stock take in the Back Office. Until then, you can upload a new count by clicking the inventory button and count in the products page in the Back Office. This will override the current stock values.
Can I manage my inventory from the Back Office? You can only currently bulk upload your inventory in the Back Office. We are working on also providing an overview here.
Can I track products that are wasted? Currently we don't support waste tracking.
Does QR ordering work for products with inventory enabled?
Yes, inventory-tracked items appear on your QR ordering menu with a live stock count, and guests can't order them once stock reaches zero, unless you've enabled "allow out-of-stock sales" on that item.